Microsoft Outlook is one of the most widely used email clients in business. Adding a professional email signature ensures every message you send represents your brand. Here is how to do it on every version of Outlook.
Outlook Desktop (Windows)
Go to File > Options > Mail > Signatures. Click "New" to create a signature, give it a name, and paste your signature design. Use our free email signature generator to create a polished design in minutes.
Outlook on the Web (Office 365)
Click the gear icon > View all Outlook settings > Mail > Compose and reply. Under "Email signature," paste your signature and click Save.
Outlook Mobile
Open the Outlook app > tap your profile icon > Settings > Signature. Edit your mobile signature text. Note that Outlook mobile supports basic formatting only.
Tips for Outlook Signatures
- Keep images hosted externally for best rendering
- Use table-based HTML for consistent layout
- Test your signature by sending a test email to yourself